2003 Alex Roitman 2001 Donald N. Allingham GRAMPS Project &legal; Alex Roitman GRAMPS Project

shura@alex.neuro.umn.edu

Donald N. Allingham GRAMPS Project

dallingham@users.sourceforge.net

GRAMPS Manual V&manrevision; &date; Alex Roitman shura@alex.neuro.umn.edu Donald A. Peterson dpeterson@sigmaxi.org GRAMPS Project GRAMPS Manual V2.1 May 2003 Alex Roitman shura@alex.neuro.umn.edu GRAMPS Project GRAMPS Manual V2.0 April 2003 Alex Roitman shura@alex.neuro.umn.edu GRAMPS Project GRAMPS User Manual V1.1 2001 Donald N. Allingham dallingham@users.sourceforge.net GRAMPS Project gramps User Manual V1.0 2001 Donald N. Allingham dallingham@users.sourceforge.net GRAMPS Project This manual describes version &appversion; of GRAMPS. To report a bug or make a suggestion regarding the &app; application or this manual, follow the directions in the GNOME Feedback Page. GRAMPS gramps &app; is a genealogical application. &app; is an acronym for the Genealogical Research and Analysis Management Programming System. To put it shortly, it allows you to store, edit, and research genealogical data using your computer. Its functionality is somewhat common to other genealogical programs. However, &app; offers some unique features. &app; was conceived under the concept that most genealogy programs were designed to provide the researcher the capability to input information related to a particular family tree. Most of these programs have allowed for the arranging and storing of information consistent with the GEDCOM standards. They usually provide means for displaying descendant or ancestral relationships by means of graphical displays, charts, or reports. These may be augmented with pictures or other media to enhance the data. Most provide for inputting data on unconnected individuals/families that may or may not have a relationship to the primary surname being researched. Various other enhancements may also be provided in the genealogical program that allows for different degrees of importing and exporting data from other programs and printing the data contained in the various reports. &app;, on the other hand, attempts to provide all of the common capabilities of these programs, but, more importantly, to provide an additional capability of integration not common to these programs. This is the ability to input any bits and pieces of information directly into &app; and rearrange/manipulate any/all data events in the entire data base (in any order or sequence) to assist the user in doing research, analysis and correlation with the potential of filling relationship gaps. In short, it is a tool that provides a way to input all your research into one place and do your analysis and correlation using the speed, power, and accuracy of your computer instead of pencils and unmanageable reams of paper. You can start &app; in the following ways: Applications menu Choose Other Gramps. Command line To start &app; from a command line, type gramps, then press Return. If you would like &app; to open a specific database or to import a specific file on startup, you can supply the filename as a command line argument: gramps -i filename.ged where filename.ged is the name of the file you want to open/import. The first time you run the program, GRAMPS will display its Getting Started dialogs. Follow the directions guiding you through Researcher information, Numerical date formats, Alternate calendar support, and LDS extensions sections. Most of the dialogs are self-explanatory and will not be covered here.

Shows Researcher Information Window.

Enter your personal information in the corresponding text entry fields. Although &app; requests information about you, this information is used only so that &app; can create valid GEDCOM output files. A valid GEDCOM file requires information about the file's creator. If you choose, you may leave the information empty, however all the GEDCOM files you export will not be valid. This information can be entered at any time in the Preferences dialog, under the Usage category. If &app; is started without any database to open, the following window will appear prompting you to choose what database to open.

Shows Open Database Window.

If you would like to open an existing database, check the top radio button and click the OK button. You will then be asked to specify the name of your existing database. If you would like to start creating your brand new database from scratch right away, choose new XML database. If either StandaloneZODB or Zope is installed on your system, &app; will give you the third option of creating a new ZODB database. You can choose to start your new database in either XML or ZODB format. Both formats have their strong and weak points. XML stands for eXtensible Markup Language, and is a human readable structured description of data. It could be easily parsed by other programs should the need occur. It stores only the data itself. Its weak point is the relatively low speed of processing large data files. ZODB stands for Zope Object Database and provides the full-fledged database support. ZODB files are not human readable. They contain a certain overhead to assist working with large data structures. However, ZODB provides a significant speed-up when the database size is large (over a few thousand people). Its is hard to tell which format is better, since this is a typical trade-off situation. If you are starting your research then you are likely to be fine with the regular XML database. If you have tons of data to import describing thousands upon thousands of people, then you are probably better off with ZODB. At any time, the following items are available for immediate aid from the Help menu: User manual Choose this item to read the text of this manual in the help browser. GRAMPS home page Select this item to open home page of &app; in your default web browser. GRAMPS mailing lists Choose this item to direct your web browser to the &app; mailing list archives. Report a bug Use this item to file a bug report against &app; with the bug tracking system. Show plugin status Use this item to display the status of loaded plugins. Open example database Select this item to load the example database shipped with &app;. This database is composed of fictitious people and serves as a useful example for learning how to work with &app;. When you open a database (either existing or brand new), the following window is displayed.

Shows &app; main window. Contains titlebar, menubar, toolbar, sidebar, display area, statusbar, progressbar, and scrollbars. Menubar contains File, Edit, View, Bookmarks, Reports, Tools, Settings, and Help menus.

The &app; window contains the following elements: Menubar The menubar is located at the very top of the window (right below the window title) and provides access to all features of &app; through its menus. Toolbar The toolbar is located immediately below the menubar. The toolbar provides access to the most frequently used functions of &app;. The appearance of the toolbar can be adjusted in the Preferences dialog. Progressbar The progressbar is located in the lower left corner of the &app; window. It displays the progress of time consuming operations, such as opening and saving large data bases, importing and exporting to other formats, generating web sites, etc. Statusbar The statusbar is located to the right of the progressbar, on the very bottom of the &app; window. It displays information about current &app; activity and contextual information about the menu items. The behavior of the statusbar can be adjusted in Preferences dialog. Display area The largest area in the center of the &app; window is the display area. It shows certain aspects of genealogical information, depending on the currently selected View. The following six Views are available in &app;: People View Family View Pedigree View Sources View Places View Media View Views are the various ways to display different aspects of genealogical information, as described below. Since the relevant information is very broad and non-uniform in both context and modality, it is best to split its display into smaller categories, uniform in context and modality. Each View represents such a split and displays a certain portion of overall available information. Before the detailed description of available Views, let us guide you through the ways of switching between the Views. Depending on the state of the ViewSidebar menu item, the View could be switched either in the sidebar or in the notebook tabs in the top part of the window. To switch the View while in a Sidebar mode, click on the desired sidebar icon.

Shows sidebar viewing mode.

To switch the View while in a Notebook mode, click on the desired notebook tab.

Shows tabbed viewing mode.

To switch between sidebar and notebook viewing modes, choose View Sidebar from the &app; menu. When &app; opens a database, the View is set to the People View ( and ). The People View lists individuals whose data is stored in the database. The People View displays people's Names, &app; ID numbers, Gender, and their Birth and Death dates. The list can be ordered by any field. Example: to order list by the Birth date, click on the Birth date column heading. To order list in reverse (descending) order, click one more time on the desired column heading. Genealogical databases may contain huge numbers of people. Since the long lists are hard for humans to handle, &app; provides a convenient way to limit the scope of browsing by using the filter. To save screen space, filter controls may be hidden, depending on the state of View Filter menu item.

Shows filter controls.

When &app; opens a database, the filter is set to the trivial filter called All people, i.e. no filtering is in effect. To choose a filter, use the pop-up Filter menu above the people's list. Once the filter is chosen, click the Apply button in the upper right corner of the window. The filtering will take effect upon clicking the Apply button. To invert the filtering rule, check the Invert box on the left of Apply button. Example: To show people without children, choose People with children filter, then check Invert box, and then click the Apply button. To cancel any filtering, set the filter to All people and then click the Apply button. Note: even if the filter controls are not displayed ( View Filter menu item is unchecked), the filtering might still be in place. In other words, the visibility of the filter controls is not related to the actual filtering imposed on the list. This may be a cause of confusion, when you enable the filtering and then remove the controls from the display. If in doubt, enable the display of filter controls by checking View Filter menu item and check what kind of filtering is currently set. &app; offers another way of managing long lists of people -- alphabetical tabs. Upon loading a database, &app; checks for the stored family names and breaks the people list into sublists based on the first letter of their name. The alphabetical tabs are displayed in the bottom part of the &app; window. The last tab, Other, stands for unidentified characters -- all the entries not assigned to any other tab end up in Other. In particular, people with no family name will appear under this category. Family View displays the family information of a currently selected (or Active) person. Specifically, this view shows the relationships (e.g marriages, partnerships, etc.) of the active person, his/her parents (or step parents, or guardians, etc), and his/her children (could be step children, adopted children, etc.).

Shows Family View.

The Active person's data is in the list box in the upper left corner of the window. Directly below it, another box lists the Spouse's data, for each relationship of Active person (can be more than one). The double-arrow button to the right of the Active person list box allows you to exchange the currently selected spouse (Current spouse) with the Active person. Double-clicking on the Active person allows the editing of Active person's data. Double-clicking on the Current spouse allows you to edit their relationship information. Shift-clicking on the Current spouse allows the editing of the Current spouse's data. To add a new relationship use one of the two upper buttons to the right of the spouse box. Click the top one to add a new person to a database and to the new relationship. Click the middle one to add a person already existing in the database to the new relationship. To remove Current spouse, click the lowest button (-) to the right of the spouse box. Note that removing a spouse from the relationship does not remove the person from the database. The parents of both the Active person and the Current spouse are listed in the corresponding list boxes in the right-hand part of the window (Active person's parents on top, Current spouse parents on the bottom). Both list boxes have a set of three buttons on their right side. The + and - buttons allow you to add and remove parents of the Active person and the Current spouse, respectively. Clicking the right arrow button makes the family in the corresponding list box an active family. That is, it makes the selected Father the Active person, and the selected Mother the Current spouse. The bottom list box displays children of the Active person and the Current Spouse. The Children's list can be ordered by the Birth date in the usual way of clicking on the Birth date column header. In addition to the Name, ID, Gender, and Birth date columns, the list includes a Status column. The pair of status words reflect the relationship between the child and his Father/Mother (such as Birth, Adoption, etc.) Four buttons are available on the right side of the children list box. The top (left arrow) button makes the selected child the Active person. The next two buttons add a new child to the family: the upper one adds a new person to the database and to the family, the lower one just adds a person existing in the database to the family. Finally, the lowest - button removes the selected child from the family. Note that removing a child from the family does not remove the person from the database.

Shows Pedigree View.

The Pedigree View helps to visualize the place of the Active person in the tree of his/her ancestors. The Pedigree View shows four generations, going back in time from the Active person 1 to his/her parents 2, to grandparents 3, to great-grandparents 4. Each person is denoted by a white box bearing the person's name. The two lines that converge on the box represent ties with the person's Father (top line) and mother (bottom line). Solid lines represent birth relations, while dashed lines represent non-birth relations (such as adoption, step-parenthood, guardianship, etc.). When the mouse moves over the white box, it expands to display the corresponding person's dates of birth and death. When the mouse is placed over the family line, the line changes color to indicate an active link: double-clicking on the line makes the corresponding ancestor the Active person. The display in that case is re-adjusted to show four generations, starting from the newly selected Active person. The left-hand side of the window shows the left arrow button. Upon clicking, the button expands to the menu listing the children of the Active person. Selecting the menu item makes the corresponding child the Active person. The right-hand side of the window shows two right arrow buttons. When the top button is clicked, the Father of the Active person becomes the Active person. Clicking the bottom button makes the Mother of the Active person the Active person. Again, the display is re-adjusted to show four generations, starting from the newly selected Active person.

Shows Sources View.

The Sources View lists the sources of information stored in the database. This can include various documents (birth, death, and marriage certificates, etc.), books, films, journals, private diaries, i.e. virtually anything that can be classified as a source of information. The sources can be used as a reference for any event stored in the database. The Source View lists the Title, ID, and the Author of the source. Any column can be used for sorting the list. The usual rules apply: one click for ascending order, another click for descending order.

Shows Places View.

The Places View lists the geographical places in which the events of the database took place. These could be places of birth, death, and marriages of people, as well as their home, employment, education addresses, or any other conceivable reference to the geographical location. The Places View lists the places' Name, ID, Church Parish, City, County, State, and Country. All of these columns can be used for sorting by the usual sorting rules.

Shows Media View.

The Media View is a list of Media Objects used in the database. Media Objects are any files that relate somehow to the stored genealogical data. Technically, any file can be stored as a Media Object. Most frequently, these are images, audio files, animation files, etc. The list box on the bottom lists the Name, ID, Type, and Path to the Media Object. The top part of the GRAMPS window shows a preview (if available) and information about the Media Object. As commonly encountered in everyday life, in &app; there is usually more than one way to accomplish something. The alternatives to some actions will therefore be listed as appropriate. To start a new database, choose File New. You will then be prompted with the Save Database dialog asking to specify the name under which the new database will be stored. Choose an empty directory for your new database (create one if necessary). To open a database, either choose FileOpen or click the Open button on the Toolbar. The Open Database dialog will appear. Either type the full path into the Database text entry field, or click the Browse... button to get the Open File dialog in which you can select the database that you want to open. After you have selected the database, click the OK button to open it. If you have previously opened databases with &app; you can retrieve your past selections from the drop-down menu by clicking the down arrow button. Finally, if the Revision Control System (RCS) is enabled in the Preferences dialog, the check box Revert to an older version from RCS will be available. Check it to revert your database to an older RCS version. NOTE: you should open a DIRECTORY and NOT a FILE when opening &app; database. The directory you need to open should contain the database file (data.gramps or data.zodb) as well as any possible copies of media objects. Such a directory is created by &app; when you start a new database and is updated each time the database is saved. To save changes made to your database, choose File Save or click the Save button on the Toolbar. The statusbar will then display the Saving databasename... message, and the progressbar will advance as the saving progresses. Importing allows you to incorporate the data from other databases into your currently open &app; database. Currently, &app; can import data from three different formats: GEDCOM, &app; database, and &app; package. All of these are available as items of File Import submenu. Both &app; database, and &app; package are native &app; formats. The package is a compressed archive containing the database file and all media objects (images, sound files, etc.) that the database refers to. The package is created by exporting data to the &app; package, see . The &app; database is a directory containing the database file and the local media objects. The database may also have references to non-local (external) media objects, therefore it is not guaranteed to be completely portable. The &app; database is created by saving the data in a usual way, see . Note that the difference between opening &app; database and importing from &app; database is that importing incorporates all the data into your currently open database, if any. After choosing an import format, you will be prompted with the Open File dialog asking you to specify the file name from which to import. For GEDCOM and &app; package, select an appropriate file. For &app; database, select a directory which stores the database and all media files (if any). Upon starting the GEDCOM import, &app; will display the following GEDCOM import dialog with the summary of the information about the data. The information is updated as the import progresses.

Shows GEDCOM Import Window.

Upon starting the &app; database or &app; package import, &app; will display the progress in the progressbar of its main window. If a media file is not found during import, the following dialog will prompt you for the possible actions:

Shows Missing Media dialog.

To remove the object corresponding to the missing file as well as all the references to that object from various database records, click the Remove Object button. This will alter your database so that it will be in a consistent state, but all the references to the missing file will be gone. Use this option if the file is irrevocably lost and there is no possibility of ever replacing it. To keep the reference to the object corresponding to the missing file, click the Keep Reference button. This will leave things as is, i.e. in an inconsistent state. You could supply the missing file later, in which case you will have to copy it into your database directory. Choose this option if the replacement is possible, but not available right now. To supply the missing file during import, click the Select File button. This will copy the file you select in place of the missing file. No references will be altered in the database, and it will be in the consistent state. Use this option if the replacement is readily available. Exporting allows you to share any portion of your &app; database with other researchers as well as to make your database completely portable to another computer. Currently, &app; can export data to three different formats: GEDCOM, &app; package, and CD. All of these are available as items of File Export submenu. Exporting to GEDCOM will create a GEDCOM file, according to the settings set in the following dialog:

Shows Export GEDCOM File dialog

Type the desired GEDCOM filename into the text entry box or click the Browse... button to evoke the Save File dialog. Use the Filter pop-up menu to limit the scope of the export according to the stated rule. Choose the desired Encoding of the exported file. Use the Target to select the desired GEDCOM dialect. Select your copyright statement from the Copyright menu. Check Do not include records marked private to disable the output of private records. Check Restrict data on living people to limit living people's data to family ties. With this option, information concerning birth, death, addresses, various events, etc. will be omitted in the exported GEDCOM file. Upon starting the export, &app; will display the following GEDCOM export progress window with the progressbars reflecting the current state of exporting.

Shows Export GEDCOM progress dialog.

Exporting to &app; package will create a gzip-compressed tar archive (also known as tarball) which contains gramps database, all local media objects, and copies of all external media objects. This is a useful format for moving your database to another machine or for sharing it with somebody, while retaining all the features provided by &app;. Exporting to CD will prepare you database directory with all its contents to be recorded to the CD. This is done through the burn:/// location in Nautilus. After exporting to CD, go to the burn:/// location by selecting Go CD Creator in Nautilus menu. Your database directory will show up. To record it onto the CD, click the CD icon on the Nautilus toolbar, or select File Write to CD in Nautilus menu. If a media file is not found during export, the following dialog will prompt you for the possible actions:

Shows Missing Media dialog.

To remove the object corresponding to the missing file as well as all the references to that object from various database records, click the Remove Object button. This will alter your database so that it will be in the consistent state, but all the references to the missing file will be gone. Use this option if the file is irrevocably lost and there is no possibility of ever replacing it. To keep the reference to the object corresponding to the missing file, click the Keep Reference button. This will leave things as is, i.e. in the inconsistent state. You could supply the missing file later, in which case you will have to copy it into your database directory. Choose this option if the replacement is possible, but not available right now. To supply the missing file during export, click the Select File button. This will copy the file you select in place of the missing file. No references will be altered in the database, and it will be in the consistent state. Use this option if the replacement is readily available. Editing any portion of data allows you to amend and/or modify information stored in the database. The available editing options include editing personal data, relationship data, data about children and parents, and information about sources, places, and media objects used in the database. In short, any data stored in the database can be edited! Adding a new piece of information is in fact creating an appropriate empty data structure and subsequent editing of that empty structure. To add a person to the database, switch to the People View () and then click the Add on the toolbar. Enter any data you know about this person into the Edit Person Dialog (see for details). To edit information about a person already present in the database, select an entry you would like to view/modify, and then click the Edit icon on the toolbar. To specify a relationship, first switch to the Family View (). Then click the + button on the right of the spouse box. Select a spouse/partner from the list and specify their relationship using the menu at the bottom. If necessary, you can add a person to the list by clicking the Add... button. To edit information about a relationship already present in the database, move the mouse over the Spouse box and double-click. To specify parents of an active person, first switch to the Family View (). Then click the + button on the right of the active person's parents list box. Select the parents from two lists and specify the parents' relationships to the active person using menus at the bottom. You can also specify parents' relationship to each other. If necessary, you can add a person to the list by clicking the Add... button. The top and bottom lists contain males and females, respectively. By default, &app; will limit both lists to people who could possibly be the parents (judged by the date of birth) of the active person. To override this, check the Show all box for each list. To specify parents of the active person's spouse, switch to the Family View and then click the + button on the right of the spouse's parents list box. To edit information about parents already present in the database, move the mouse over the corresponding parents' box and double-click. To specify children of an active person, switch to the Family View () and then click the + button on the right of the children list box. Select a child from the list and specify the child's relationship with father and mother using menus at the bottom. If necessary, you can add a person to the list by clicking the Add... button. By default, &app; will limit the lists to people who could possibly be the child (judged by the date of birth) of the active person. To override this, check the Show all box. You can add images (as well as other media objects) to individual people, events, sources, places, as well as images generally related to the database (e.g. group family photos). To add images related to a single person, switch to the People View (), select a person, and then click the Edit icon on the toolbar to invoke the Edit Person Dialog (). Then, select the Gallery tab, and click the Add... button to invoke the Select a media object dialog. Type the filename or select a file with the image, then provide a title for that image. To prevent the file from being copied into your database directory, check the Do not make a local copy box. Keep adding images until you are done. To add images related to a relationship (e.g. marriage), switch to the Family View () and then double-click on the Spouse box invoke the Marriage/Relationship editor dialog. Select the Gallery tab and click the Add... button to add an image. To add images related to a source or a place, first switch to the Sources View () or Places View (), respectively. Then select the appropriate source or place and then either double-click on it or click the Edit icon on the toolbar to invoke the Source Editor (or Place Editor) dialog. Select the Gallery tab and click the Add... button to add an image. Finally, to add images that are generally related to the database but not limited to any person, relationship, source, or place in particular, switch to the Media View (). Then click the Add icon on the toolbar to add an image. If you have already added any images to any individual galleries, you will also find them listed in the Media View. In any gallery, you can also use the Edit... and Remove buttons to edit image information and to remove the image reference from that gallery. Note that in all galleries removing the reference to the image does not remove the image from the database. To completely remove the image from the database, delete it from Media View by first selecting it and then clicking the Remove icon on the toolbar. To add a source or a place to the database, switch to the appropriate Sources View () or Places View (). Then click the Add icon on the toolbar to add a source/place. Enter the information into the Source Editor (or Place Editor) dialog. To edit information about sources and places already present in the database, switch to the appropriate view, select an entry you would like to view/modify, and then click the Edit icon on the toolbar. Alternatively, you may double-click on the entry to edit it. This section provides a complete description of all editing options for all pieces of data in the &app; database. Editing of personal data can be performed in the following ways: From the People View: Double-click the name of the person whose data you would like to edit, or select the name by single click and then click the Edit icon on the toolbar. From the Family View: Move the mouse into the Active person box, then double-click. With either method, the following Edit Person dialog will appear:

Shows Edit Person dialog.

The top of the window shows the name of the person whose data is being edited. The main part of the window displays nine notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking the OK button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the Cancel button at any time will close the window without applying any changes. If any of the data in any tab were modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of personal data: General The General tab allows editing of general information about the person. This includes the text entry fields of Given name, Family name, Family prefix (such as de or van), Suffix (e.g. Jr. or III), Title (e.g. Dr. or Rev.), Nickname (Bob for Robert), Type of the name (birth name, married name, etc.) and Date and Place of birth and death. Some of these (Family name, Type, and both Place fields), also allow you to choose the corresponding contents from the drop-down menus by clicking on the down arrow button located immediately to the right of the text entry field. The available menu choices are formed from the information already stored in the database. Also, when you start to type within these fields, &app; will try to guess the remainder of the text by using the same choices that are available from the corresponding menu. To accept the highlighted guess and move to the next field, press the Tab. The Gender radio buttons offer the choice of person's gender between male, female, and unknown. The buttons Source... and Note... allow adding or modifying the data about the sources of the name information and any relevant notes. Clicking either Edit... button located next to the birth and death Date fields will bring up a dialog allowing you to edit the corresponding event (birth or death) details. The field ID displays an internal &app; ID number which identifies the user in the database. Finally, the Image area shows the first image available in the Gallery of this person (if any exist). Names

Shows Names Tab of Edit Person dialog.

The Names tab displays information concerning alternate names of the person and the controls allowing their modification. The bottom part displays the list of all alternate names of the person stored in the database. The top part shows the details of the currently selected name in the list (if any). The buttons Add..., Edit..., and Delete allow the addition, modification, and removal of an alternate name record from the database. Note that the Edit... and Delete buttons become available only when an alternate name is selected from the list. Events

Shows Events Tab of Edit Person dialog.

The Events tab displays information about the events relevant to the person and controls allowing its modification. The bottom part displays the list of all such events stored in the database. The top part shows the details of the currently selected event in the list (if any). The buttons Add..., Edit..., and Delete allow you to correspondingly add, modify, and remove an event record from the database. Note that the Edit... and Delete buttons become available only when an event is selected from the list. Attributes

Shows Attributes Tab of Edit Person dialog.

The Attributes tab displays information about the attributes of the person and controls allowing their modification. These could be any personal attributes of a person whose description naturally fits into Parameter-Value pairs (e.g. enormous generosity can be stored as the parameter "Generosity" with the value "Enormous", etc.). The bottom part displays the list of all attributes stored in the database. The top part shows the details of the currently selected attribute in the list (if any). The buttons Add..., Edit..., and Delete allow you to correspondingly add, modify, and remove an attribute record from the database. Note that the Edit... and Delete buttons become available only when an attribute is selected from the list. Addresses

Shows Addresses Tab of Edit Person dialog.

The Addresses tab displays information about the addresses of the person and the controls allowing their modification. The bottom part displays the list of all addresses stored in the database. The top part shows the details of the currently selected address in the list (if any). The buttons Add..., Edit..., and Delete allow you to correspondingly add, modify, and remove an address record from the database. Note that the Edit... and Delete buttons become available only when an address is selected from the list. Some reports allow you to restrict data on living people. In particular, that option will omit the addresses of people who are currently alive. Notes

Shows Notes Tab of Edit Person dialog.

The Notes tab displays information about the notes concerning the person. These could be any notes which do not naturally fit into the Parameter-Value pairs available to Attributes. To add a note or modify existing notes simply edit the text in the text entry field. Gallery

Shows Gallery Tab of Edit Person dialog.

The Gallery tab displays information about media objects associated with the person and controls allowing subsequent modification. The central part shows the list of all such media objects. For media object which are valid image files, previews of images are displayed. For other objects such as audio files, movie files, etc., a generic &app; icon is displayed instead. Note that the first available image in the gallery will be also displayed in the Image area in the General tab. The buttons Add..., Edit..., and Remove allow you to correspondingly add, modify, and remove a media object reference to this person. Note that the Edit... and Remove buttons become available only when a media object is selected from the list. Note: removing a media object from a person's gallery does not remove it from the database. It only removes the reference to that object from this person's record. Internet

Shows Internet Tab of Edit Person dialog.

The Internet tab displays information about Internet addresses relevant to the person and the controls allowing data modification. The bottom part displays the list of all such Internet addresses stored in the database. The top part shows the details of the currently selected addresses in the list (if any). The buttons Add..., Edit..., and Delete allow you to correspondingly add, modify, and remove an Internet address record from the database. The button Go allows opening a web-page with the corresponding address with your default browser. Note that the Edit..., Delete, and Go buttons become available only when an address is selected from the list. LDS

Shows LDS Tab of Edit Person dialog.

The LDS tab displays information about LDS ordinances of the person and controls allowing modification. These are LDS baptism, Endowment, and Sealed to parents ordinances, as labeled inside the tab. Each ordinance is described by its date, LDS temple, and Place where it happened. An additional pop-up menu Parents is available for the Sealed to parents ordinance. Each ordinance can further be described by its status through the selections available in the Status pop-up menu and can also be referenced by sources and notes via corresponding Sources... and Note buttons. Anywhere in &app; where the date is entered or edited, the following rules apply: Date validity indicators &app; uses color circles to indicate the validity of the entered date. Green circle means that the date is valid and complete (e.g. May 24, 1961). Yellow circle means that the date is valid but is partial (i.e. not complete). Examples of partial dates are: 1961, about 1961, from 1960 to 1962, before 1963. While partial dates do not exactly define the date, they allow at least for some type of comparisons between the dates. Red circle means that the date is not recognized as a valid date (e.g. Christmas week of 61). In that case the date will be stored as a text string. Therefore, no comparison with other dates will be available. It is best to avoid such date entries. Same information can be entered as a note for the event of interest instead of a date. In the example considered, a better things to do is to enter December 1961 as a date and Christmas week of 61 as a note. Acceptable date entries &app; recognizes many formats of exact dates. The only problematic formats are XX/XX/XX or XX-XX-XX because of the ambiguity between the day and the month. The interpretation for this type of formats is configured in Getting Started dialog and can also be changed from the Preferences dialog. Besides exact dates, &app; recognizes and supports partial dates, date ranges, and alternate calendars. Partial dates define some portions of the date such as a year or a year and a month. Date ranges define the boundaries containing the date such as from January 1961 to March 1963. Alternate calendars are calendars other than Gregorian calendar. Currently, &app; supports Hebrew, French Republican, Julian, Islamic, and Persian alternate calendars. Editing of relationship data is performed in the following Marriage/Relationship Editor dialog which appears after double-clicking on the spouse box in the Family View.

Shows Marriage/Relationship Editor dialog.

The top of the window shows the names of the people whose relationship is being edited. The main part of the window displays six notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking the OK button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the Cancel button at any time will close the window without applying any changes. If any of the data in any tab were modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of relationship data: General The General tab allows editing of the most general information about the relationship: the relationship type. The available types (such as married, partners, etc.) can be chosen from the drop-down Relationship type menu. The non-editable field ID displays an internal &app; ID number which identifies this relationship in the database. Events The Events tab displays information about the events relevant to the relationship and the controls allowing modification. The bottom part displays the list of all such events stored in the database. The top part shows the details of the currently selected event in the list (if any). The buttons Add..., Edit..., and Delete allow you to correspondingly add, modify, and remove an event record from the database. Note that the Edit... and Delete buttons become available only when an event is selected from the list. Attributes The Attributes tab displays information about the attributes of the relationship and the controls allowing modification. The bottom part displays the list of all such attributes stored in the database. The top part shows the details of the currently selected attribute in the list (if any). The buttons Add..., Edit..., and Delete allow you to correspondingly add, modify, and remove an attribute record from the database. Note that the Edit... and Delete buttons become available only when an attribute is selected from the list. Notes The Notes tab displays information about the notes concerning the relationship. These could be any notes which do not naturally fit into the Parameter-Value pairs available to Attributes. To add a note or modify existing notes simply edit the text in the text entry field. Gallery The Gallery tab displays information about media objects associated with the person and the controls allowing modification of such. The central part shows the list of all such media objects. For media object which are valid image files previews of images are displayed. For other objects such as audio files, movie files, etc., a generic &app; icon is displayed instead. The buttons Add..., Edit..., and Remove allow you to correspondingly add, modify, and remove a media object reference to this relationship. Note that the Edit... and Remove buttons become available only when a media object is selected from the list. LDS The LDS tab displays information about the LDS Sealed to spouse ordinance of the person and the controls allowing modification. The data can include date, LDS temple, and Place where it happened. The ordinance can further be described by its status through the selections available in the Status pop-up menu and can also be referenced by sources and notes via corresponding Sources... and Note buttons. To edit source data, switch to the Sources View and select the desired entry in the list of sources. Double-click on that entry or click the Edit icon on the toolbar to invoke the following Source Editor dialog:

Shows Source Editor dialog.

The top of the window shows the Source Editor title of the dialog. The main part of the window displays four notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking the OK button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the Cancel button at any time will close the window without applying any changes. If any of the data in any tab were modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of source data: General The General tab allows editing of the most general information about the source: its title, author, and publication information. This information can be typed in the appropriate text entry fields. Note The Note tab displays any notes concerning the source. To add a note or modify existing notes simply edit the text in the text entry field. Gallery The Gallery tab displays information about media objects associated with the given source and controls allowing its modification. The central part shows the list of all such media objects. For media object which are valid image files previews of images are displayed. For other objects such as audio files, movie files, etc., a generic &app; icon is displayed instead. The buttons Add..., Edit..., and Remove allow you to correspondingly add, modify, and remove a media object reference to this source. Note that the Edit... and Remove buttons become available only when a media object is selected from the list. References The References tab displays information about database records that refer to this source. If the source is not referenced from any database record, the tab shows an empty list. If the source is referenced from many records, the tab will list all of them. The list can be ordered by any of its column headers: Source type, Object, or Value. This information cannot be modified from the Source Editor dialog. Instead, the corresponding database record (e.g. birth event) has to be brought up and its source reference edited. To edit place data, switch to the Places View and select the desired entry in the list of places. Double-click on that entry or click the Edit icon on the toolbar to invoke the following Place Editor dialog:

Shows Place Editor dialog.

The top of the window shows the Place Editor title of the dialog. The main part of the window displays seven notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking the OK button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the Cancel button at any time will close the window without applying any changes. If any of the data in any tab were modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of place data: General The General tab allows editing of the most general information about the place: the title which labels it in the database, city, church parish, county, state, country, longitude, and latitude. This information can be typed in the appropriate text entry fields. Other names The Other names tab displays information concerning other names by which the place might be known and the controls allowing their modification. The bottom part displays the list of all other names of the place stored in the database. The top part shows the details of the currently selected name in the list (if any). The buttons Add..., Edit..., and Delete allow you to correspondingly add, modify, and remove a name record from the database. Note that the Edit... and Delete buttons become available only when a name is selected from the list. Note The Note tab displays any notes concerning the place. To add a note or modify existing notes simply edit the text in the text entry field. Sources The Sources tab displays information about sources relevant to this place and controls allowing its modification. The central part displays the list of all such source references stored in the database. The buttons Add..., Edit..., and Delete allow you to correspondingly add, modify, and remove a source reference to this place. Note that the Edit... and Delete buttons become available only when a source reference is selected from the list. Gallery The Gallery tab displays information about media objects associated with the given place and the controls allowing its modification. The central part shows the list of all such media objects. For media objects which are valid image files previews of images are displayed. For other objects such as audio files, movie files, etc., a generic &app; icon is displayed instead. The buttons Add..., Edit..., and Remove allow you to correspondingly add, modify, and remove a media object reference to this source. Note that the Edit... and Remove buttons become available only when a media object is selected from the list. Internet The Internet tab displays information about Internet addresses relevant to the place and controls allowing its modification. The bottom part displays the list of all such Internet addresses stored in the database. The top part shows the details of the currently selected addresses in the list (if any). The buttons Add..., Edit..., and Delete allow you to correspondingly add, modify, and remove an Internet address record from the database. The button Go allows you to open a web-page with the corresponding address with your default browser. Note that the Edit..., Delete, and Go buttons become available only when an address is selected from the list. References The References tab displays information about database records that refer to this place. If the place is not referenced from any database record, the tab shows an empty list. If the place is referenced from many records, the tab will list all of them. This information cannot be modified from the Place Editor dialog. Instead, the corresponding database record (e.g. birth event) has to be brought up and its place reference edited. To edit media data, switch to the Media View and select the desired entry in the list of sources. Double-click on that entry or click Edit on the toolbar to invoke the following Edit Media Properties dialog:

Shows Edit Media Properties dialog.

The top of the window shows the dialog title. Below the title is the preview of an object and the summary of its properties (ID, path, and object type). The central part of the window displays four notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking the OK button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the Cancel button at any time will close the window without applying any changes. If any of the data in any tab were modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of media object data: General The General tab allows editing the title which labels this object in the database. The title can be typed in the appropriate text entry field. If the object is not local (i.e. the corresponding file does not reside under &app; database directory), the Make a local copy button is available. Click it to copy the media into the &app; database directory. This will increase the amount of disk space consumed by the &app; database. However, if the external file is deleted or removed, &app; will still be able to use the local copy. Attributes The Attributes tab displays information about the attributes of the media object and controls allowing its modification. The bottom part displays the list of all such attributes stored in the database. The top part shows the details of the currently selected attribute in the list (if any). The buttons Add..., Edit..., and Delete allow you to correspondingly add, modify, and remove an attribute record from the database. Note that the Edit... and Delete buttons become available only when an attribute is selected from the list. Notes The Notes tab displays information about the notes concerning the media object. These could be any notes which do not naturally fit into the Parameter-Value pairs available to Attributes. To add a note or modify existing notes simply edit the text in the text entry field. References The References tab displays information about database records that refer to this media object. If the object is not referenced from any database record, the tab shows an empty list. If the object is referenced from many records, the tab will list all of them. The list can be ordered by any of its column headers: Type, Object, or Value. This information cannot be modified from the Media Object Properties Editor dialog. Instead, the corresponding database record (e.g. birth event) has to be brought up and its media object reference edited in the gallery tab. Events are edited through the following Event Editor dialog:

Shows Event Editor dialog.

The top of the window shows the dialog title including the name of the person whose event is being edited. The central part of the window displays four notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking the OK button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the Cancel button at any time will close the window without applying any changes. If any of the data in any tab were modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of the event data: General The General tab allows editing of the most general information about the event: its type, date, place, cause, and description. The type can be selected from available types listed in the Event type drop-down menu. The rest of the information can be typed in the appropriate text entry fields. Check the Private record box to mark this event record as private. This will give you a chance to omit this event from being included in reports, if you choose so among the report generation options. Sources The Sources tab displays information about sources relevant to this event and controls allowing its modification. The central part displays the list of all such sources references stored in the database. The buttons Add..., Edit..., and Delete allow you to correspondingly add, modify, and remove a source reference to this event. Note that the Edit... and Delete buttons become available only when a source reference is selected from the list. Note The Note tab displays any notes concerning the event. To add a note or modify existing notes simply edit the text in the text entry field. Witnesses The Witnesses tab displays information about witnesses relevant to this event and controls allowing its modification. The central part displays the list of all such witnesses stored in the database. The buttons Add..., Edit..., and Delete allow you to correspondingly add, modify, and remove a witness reference to this event. Note that the Edit... and Delete buttons become available only when a witness reference is selected from the list. When adding source references to events, places, etc., the following dialog appears:

Shows Source Information dialog.

The top of the window shows the dialog title. The central part displays the source information. The bottom part has OK and Cancel buttons. Clicking the OK button at any time will apply all the changes made and close the dialog window. Clicking the Cancel button at any time will close the window without applying any changes. If any of the data were modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The source can be selected from available sources listed in the Title drop-down menu. If the source you are referencing is not present in the database yet, you can enter it into the database. To do this, click the New... button and enter source information into the invoked Source Editor dialog. You can also set the details specific for this particular reference: confidence, volume/file/page. date, text, and comments. Choose the confidence level from the Confidence drop-down menu. The rest of the details can be typed in the appropriate text entry fields. Alternate names are edited through the following Alternate Names Editor dialog:

Shows Alternate Names Editor dialog.

The top of the window shows the dialog title including the name of the person whose alternate name is being edited. The central part of the window displays three notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking the OK button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the Cancel button at any time will close the window without applying any changes. If any of the data in any tab were modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of the alternate name data: General The General tab allows editing of general information about the alternate name: given name, family name, family prefix, suffix, title, and type of the name. The information can be typed in the appropriate text entry fields. The family name and the type can be also selected from available choices listed in the appropriate drop-down menus. Check the Private record box to mark this name record as private. This will give you a chance to omit this name from being included in reports, if you choose so among the report generation options. Sources The Sources tab displays information about sources relevant to this name and controls allowing its modification. The central part displays the list of all such sources' references stored in the database. The buttons Add..., Edit..., and Delete allow you to correspondingly add, modify, and remove a source reference to this name. Note that the Edit... and Delete buttons become available only when a source reference is selected from the list. Note The Note tab displays any notes concerning the name. To add a note or modify existing notes simply edit the text in the text entry field. Attributes are edited through the following Attribute Editor dialog:

Shows Attribute Editor dialog.

The top of the window shows the dialog title including the name of the person whose attribute is being edited. The central part of the window displays three notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking the OK button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the Cancel button at any time will close the window without applying any changes. If any of the data in any tab were modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of the attribute data: General The General tab allows editing of the most general information about the attribute: name of the attribute and its value. The information can be typed in the appropriate text entry fields. The attribute name can also be selected from available choices (if any) listed in the Attribute drop-down menu. Check the Private record box to mark this attribute record as private. This will give you a chance to omit this attribute from being included in the reports, if you choose so among the report generation options. Sources The Sources tab displays information about sources relevant to this attribute and controls allowing its modification. The central part displays the list of all such sources references stored in the database. The buttons Add..., Edit..., and Delete allow you to correspondingly add, modify, and remove a source reference to this attribute . Note that the Edit... and Delete buttons become available only when a source reference is selected from the list. Note The Note tab displays any notes concerning the attribute . To add a note or modify existing notes simply edit the text in the text entry field. Addresses are edited through the following Address Editor dialog:

Shows Address Editor dialog.

The top of the window shows the dialog title including the name of the person whose address is being edited. The central part of the window displays three notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking the OK button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the Cancel button at any time will close the window without applying any changes. If any of the data in any tab were modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of the address data: General The General tab allows editing of the most general information about the address: date, street address, city or county, state or province, country, and the postal code. The information can be typed in the appropriate text entry fields. Check the Private record box to mark this address record as private. This will give you a chance to omit this address from being included in reports, if you choose so among the report generation options. Sources The Sources tab displays information about sources relevant to this address and controls allowing its modification. The central part displays the list of all such sources references stored in the database. The buttons Add..., Edit..., and Delete allow you to correspondingly add, modify, and remove a source reference to this address. Note that the Edit... and Delete buttons become available only when a source reference is selected from the list. Note The Note tab displays any notes concerning the address. To add a note or modify existing notes simply edit the text in the text entry field. Witnesses are edited through the following Witness Editor dialog:

Shows Witness Editor dialog.

The top of the window shows the dialog title. The central part of the window displays information about the witness. The bottom part has OK and Cancel buttons. Clicking the OK button at any time will apply all the changes made and close the dialog window. Clicking the Cancel button at any time will close the window without applying any changes. If any of the data were modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The witness name can be entered in two ways, depending upon whether the witness is a person already stored in the database or not (unrelated person). Person from the database If the person's data are stored in a database, check Person is in the database box. Then click the Select button to evoke Select Person dialog. Choose the person from that dialog and click the OK button. The Person text field will display the name of the person you selected. Note: even though the person's name is displayed in the Person field, it is not available for direct editing. Unrelated person If the person is not in the database, make sure that Person is in the database box is unchecked. Then enter the name or any description of a person into the Person text entry field. This information is stored as entered, and this is the only place it is stored. In other words, there is no reference to that person in the entire database except for this witness reference. If the person is in fact a member of the database, it is advised to use the former method. The Comment text area allows you to enter any comments concerning the witness. To add a comment or to modify existing comments simply edit the text in the text area. Sometime two people entries in the database turn out to be describing the same person. When this happens, merging people is a useful useful way of correcting the situation. To make a merge, exactly two people have to be selected in the People View. This is accomplished by selecting one person and then selecting another person while holding down Ctrl key. When exactly two people are selected, choose EditMerge to evoke Merge dialog. The dialog allows you to retain the data from either person as the primary data for the new (merged) person. The data from the other person can be kept as alternate data if you so choose. If you would like to continue editing data of a newly merged person, click the Merge and edit button. As long as any database is open, &app; is focused on a single person usually referred to as an Active person. This allows you to view or modify the data concerning this person, his or her immediate family, etc. Navigating in the database (i.e. moving from person to person) is in fact nothing else but changing the Active person. This section describes many alternative ways to navigate through the database using both the complex and the convenient interfaces &app; provides. All these ways eventually accomplish the same thing, but some are more convenient than others, depending what you are doing in &app; at the moment. The most intuitive way to select an active person is to use the People View. When in the People View, just select the name of the desired person from the list by clicking that list entry. The person you have selected becomes active. The statusbar updates to reflect the change of the active person. When in the Family View, you can easily navigate between the members of the displayed family as follows: To make the currently selected spouse the active person, click the double-arrow button to the right of the active person box. To make the currently selected parents the active family (thereby making father the active person and mother the selected spouse), click the right-arrow button to the right of the active person's parents box. To make the currently selected spouse's parents the active family (thereby making father the active person and mother the selected spouse), click the right-arrow button to the right of the spouse's parents box. To make the currently selected child the active person, click the left-arrow button to the right of the children box. The Pedigree View also allows you to move along the family tree. The benefit of this method is that you can see more than one generation of the family tree. Also, you can jump directly from a great-grandson to a great-grandfather without going through the intermediate generations. Note that after changing the active person in the Pedigree View, the display is re-adjusted to show four generations, starting from the newly selected Active person. When in the Pedigree View, you can easily navigate between the members of the displayed family tree as follows: To make any displayed person the active person, double-click the line that connects to the left side of the corresponding box. To make a child of currently active person (if any) the active person, click the left arrow button to the left of the corresponding box. If there is more than one child, the button expands to the menu listing the children to choose from. To move the whole family tree one generation back, click on the corresponding right arrow button on the right-hand side of the display area. Clicking the upper button will move the tree along the paternal line. Clicking the lower button will move the tree along the maternal line. Clicking either of these buttons is completely equivalent to double-clicking the lines connecting to the left of the corresponding boxes for father and mother. One and only one person in the database can be selected as the default person. Once the default person is selected, moving to that person becomes a matter of a single click, regardless of which view you are using at the moment. To set the default person, first navigate to that person using any method you like. Then choose Settings Default Person. Once this is done, you can move to the default person from anywhere in the database by simply clicking the Home icon on the toolbar. Similarly to setting the default person, you can bookmark other people from the database to simplify further navigation. To bookmark a person, first navigate to that person, then choose Bookmarks Add bookmark. To move to that person from anywhere in the database, choose Bookmarks Go to bookmark Person's name . You can manage your bookmarks by choosing Bookmarks Edit bookmarks. This opens the following Edit Bookmarks dialog with the list of bookmarks and the controls to modify this list.

Shows Edit Bookmarks dialog.

To find a person in a database, choose EditFind... when in People View, Family View, or Pedigree View. This opens a Find Person dialog which can be used for searching forward and backward. If the search is successful, the found person becomes an active person and the display adjust according to the new active person and the current view. To find a source in a database, choose EditFind... when in Sources View. This opens a Find Source dialog which can be used for searching forward and backward. If the search is successful, the found source becomes highlighted. To find a place in a database, choose EditFind... when in Places View. This opens a Find Place dialog which can be used for searching forward and backward. If the search is successful, the found place becomes highlighted. To find a media object in a database, choose EditFind... when in Media View. This opens a Find Media Objects dialog which can be used for searching forward and backward. If the search is successful, the found media object becomes highlighted. Reports are the most common form of the output produced by genealogical research. The majority of genealogical software puts a lot of emphasis on developing nicely looking reports. &app; is no exception in this regard: it offers a choice of a variety of reports. &app; can generate reports in a multitude of open formats, both text based and graphical. &app; can also produce screen based reports that are convenient for viewing a summary of your database. Finally, &app; can generate a web-site suitable for immediate posting on the Internet. All these are almost infinitely flexible: you get to design and choose the style for your reports. All reports can be accessed through the menu by choosing Reports Report Type Particular Report. Alternatively, you can browse the complete selection of available reports along with their brief descriptions in a Report Selection dialog evoked by clicking the Reports icon on the toolbar. Currently, the only available report under this category is the Book Report. The Book Report creates a single document (i.e. a Book) containing several separate reports. The plan is to enable all existing reports to be available book items. However, as of version &appversion;, only text reports are available for inclusion in books. Nevertheless, this allows for a very reach set of documents that &app; can produce. When Book Report is selected, the following book configuration dialog appears:

Shows Book Report dialog.

The Book name text entry field is used to save the book (a set of configured selections) for future use. The pane on the left side lists the items available for inclusion in the book. The pane on the right side lists the currently selected items in the order they will appear in the book. The top set of buttons between the panes operates on the selected book item. Click the Add button to add selected item from the available list to the current book. Click the Remove button to remove an item from the current book. Use Up and Down to change the items order in the current book. Click the Setup button to configure the options of the selected item of the current book. The bottom set of buttons between the panes operates on the whole book. Click the Clear button to clear all items from the current book. Click the Save button to save the current book (under the name typed in the Book name text entry field) for future use. Note that saving the book also saves the configuration for each item. Click the Open button to load the book from the list of previously saved books. Finally, click the Edit books button to evoke the editable list of available books. The configuration dialogs evoked by Setup are item-specific. If you choose not to configure the item, sane defaults will be used for all needed options. The common option for almost all book items is the center person: the person on whom the item is centered. Thanks to this option, you can create a book with items centered on different people (e.g. your mom's and dad's ancestors as separate chapters). By default, the center person is set to the active person. Graphical reports represent information in forms of charts and graphs. Most of the options are common among graphical reports, therefore they will be described only once, at the end of this section. The few options specific to a given report will be described directly in that report's entry. The following graphical reports are currently available in &app;: Timeline Graph This report outputs the list of people with their lifetimes represented by intervals on a common chronological scale. Specific options include filter, sorting method, and the title of the report. Relationship Graph This report creates a complex relationship graph in GraphViz format. The GraphViz dot tool can transform the graph into postscript, jpeg, png, vrml, svg, and many other formats. GraphViz tools are freely available from GraphViz site. Specific options for this report include filter and number of generations considered, as well as several GraphViz specific options related to pagination, color, and details of the graph. Descendant Graph This report generates the graph of people who are descendants of a currently active person. Specific options include the format of the displayed entries. Ancestor Chart This report generates the chart of people who are ancestors of a currently active person. Specific options include the number of generations considered and the format of the displayed entries. Common options for graphical reports are the filename of the output, the format of the output, selected style, and page size and orientation. Text reports represent the desired information as formatted text. Most of the options are common among text reports, therefore they will be described only once, at the end of this section. The options specific to a given report will be described directly in that report's entry. The following text reports are currently available in &app;: Individual Summary This report produces a detailed summary on the active person. The report includes all the facts known to the database about that person. Family Group Report This creates a family group report, showing information on a set of parents and their children. Specific options: the spouse (available only if the active person has more than one spouse). Detailed Descendant Report This report covers in detail the descendants of the active person. It includes vital (birth and death) information as well as marriages. Specific options: number of forward generations to consider. Detailed Ancestral Report This report covers in detail the ancestors of the active person. It includes vital data (birth and death) as well as marriages. Specific options: number of backward generations to consider, as well as a variety of options on what exact contents to include. FTM Style Descendant Report This report creates a descendant report similar to that produced by the Family Tree Maker (tm). It covers in detail the active person and his/her descendants. It includes vital information as well as marriages, children, and notes. Specific options: number of forward generations to consider. FTM Style Ancestral Report This report creates an ancestral report similar to that produced by the Family Tree Maker (tm).It covers in detail the active person and his/her ancestors It includes vital information as well as marriages, children, and notes. Specific options: number of backward generations to consider, as well as a variety of options on what exact contents to include. Descendant Report This report produces a brief description of descendants of the active person. Specific options: number of forward generations to consider. Complete Individual Report This report provides individual summaries similar to that of the Individual Summary report. The advantage of this report is the specific filter option. Depending on the filter choice (active person only, his or her descendants, his or her ancestors, or entire database), the report may contain from one to many individual summaries. Another option for this report is the inclusion of source information when listing events. Ahnentafel Report This report lists the active person and his or her ancestors along with their vital data. The people are numbered in a special way which is an established standard called Ahnentafel. The active person is given number 1. His or her father and mother have numbers 2 and 3, respectively. This rule holds for every person while going back in generations: father's parents are numbered 4 and 5, and mother's parents are numbered 6 and 7, fathers always numbered with even and mothers with odd numbers. Therefore, for any person having number N in this tree, the numbers of father and mother are 2N and 2N+1, respectively. Common options for text reports are the filename of the output, the format of the output, selected style, and page size and orientation. For HTML reports, there is no page information. Instead, HTML options include the choice of the HTML template, either available in &app; or a custom template defined by you. View reports represent overall summaries of the database information available immediately for on-screen viewing. The following view reports are currently available in &app;: Number of ancestors This report displays the number of ancestors of the active person. Summary of the database This report displays the overall statistics concerning number of individuals of each gender, various incomplete entries statistics, as well as family and media statistics. This report generates web pages, either for a selected individual (active person) or a set of individuals. The options for this report are broken down into contents, privacy, and advanced options. The contents options include the filter (determine the scope of the database to consider), number of generations to consider, destination directory for the images, and a link to the index page. Privacy options allow you to omit private records, restrict information on living people, to skip images (either all or those of living people), and to omit comments and text in source information. Finally, the advanced options allow you to include the optional &app; ID, create a GENDEX index, and specify the extension of the resulting files. &app; tools allow you to perform various types of analyses of your genealogical data. Typically, the tools do not produce output in form of printouts or files. Instead, they produce screen output immediately available for the researcher. However, when appropriate, you can save the results of running a tool into a file. Tools present one of the major strengths of &app; compared to the most genealogical software. The tools can be accessed through the menu by choosing Tools Tool Section Particular Tool. Alternatively, you can browse the complete selection of available tools along with their brief descriptions in a Tool Selection dialog evoked by clicking the Tools icon on the toolbar. This section contains tools which analyze and explore the database, but do not alter it. The following analysis and exploration tools are currently available in &app;: Compare individual events This tool compares events across the selected group of people. The people for this comparison are chosen with the use of custom filters. The custom filters can be created in the Custom Filter Editor (see ). The resulting table produced by this tool can be saved as a spreadsheet. Interactive descendant browser This tool builds a tree with the active person being the root. Children branch from their parents in a usual manner. Use this tool for a quick glance on a person's descendants. This section contains tools which may modify your database. The modifications will only be performed upon your explicit consent. The tools from this section are used mostly for finding and correcting errors in the data. The following database processing tools are currently available in &app;: Check and repair database This tool checks the database for integrity problems, fixing the problems it can. Extract information from names This tool searches the entire database and attempts to extract titles and nicknames that may be embedded in a person's given name field. Find possible duplicate people This tool searches the entire database, looking for the entries that may represent the same person. Rename personal event types This tool allows all the events of a certain name to be renamed to a new name. Reorder &app; IDs This tool reorders the &app; IDs according to the defaults of &app;. This section contains tools allowing you to perform a simple operation on a portion of data. The results can be saved in your database, but they will not modify your existing data. The following utilities are currently available in &app;: Custom Filter Editor The Custom Filter Editor builds custom filters that can be used to select people included in reports, exports, and other tools and utilities. This is in fact a very powerful tool in genealogical analysis. When you launch it, the User defined filters dialog appears that lists all the filters (if any) previously defined by you. Click the Add... button to define a new filter. Once you have designed your filters, you can edit, test, and delete selected filters using the Edit..., Test..., and Delete... buttons, respectively. All the filters displayed in the list will be automatically saved along with your database and will be available with subsequent sessions of &app;. Clicking the Add... button invokes the following Define filter dialog:

Shows Define filter dialog.

Type the name for your new filter into the Name field. Enter any comment that would help you identify this filter in the future into the Comment field. Add as many rules to the Rule list as you would like to your filter using Add... button. Check Return values that do not match the filter rules (invert) to negate the filter rule (e.g. inverting "has a common ancestor with I1" rule will match everyone who does not have a common ancestor with that person). If the filter has more than one rule, select one of the Rule operations. This allows you to choose whether all rules must apply, only one (either) rule must apply, or exactly one (either) rule must apply, in order for the filter to generate a match. If your filter has only one rule, this selection has no effect. Note that a filter you've already designed may be used as a rule for another filter. This gives you nearly infinite flexibility in custom-tailoring your selection criteria that can be later used in most of the exports, reports and some of the tools (such as comparing individual events). Generate SoundEx codes This utility generates SoundEx codes for the names of people in the database. Relationship calculator This utility calculates the relationship between two people from the database. Verify the database This utility allows you to verify the database based on the set of criteria specified by you. To configure &app;, choose Settings Preferences. The Preferences dialog contains the following categories: This category contains preferences relevant to the general usage of &app;. It has the following subcategories: Enable autocompletion If this box is checked, &app; will attempt to complete the text as you type it into text entry fields such as family name, place of birth, etc. Completion is attempted based on the match between the beginning of the text being typed and the corresponding data already stored in the database. Preferred text format Select the preferred format for text reports from the available formats listed in this menu. Preferred graphical format Select the preferred format for graphical reports from the available formats listed in this menu. Preferred paper size Select the preferred paper size used for reports from the available sizes listed in this menu. Default report directory Choose the default directory for the reports using the Browse... button or type it in the text entry field. Default web site directory Choose the default directory for the web site using the Browse... button or type it in the text entry field. Researcher information Enter your personal information in the corresponding text entry fields. Although &app; requests information about you, this information is used only so that &app; can create valid GEDCOM output files. A valid GEDCOM file requires information about the file's creator. If you choose, you may leave the information empty, however all the GEDCOM files you export will not be valid. Surname guessing This option is not currently implemented. This category contains preferences relevant to displaying database records and controls in &app;. It has the following subcategories: Always display the LDS ordinance tabs Check this box to have LDS ordinance tabs displayed. If you do not know what LDS is then you probably should not check it. Show index numbers in child list This option is not currently implemented. Display: Date format Select the display format for the dates from the available formats listed in this menu. Name format Select the display format for the names from the available formats listed in this menu. Entry: Date format Select the entry format for the dates from the available formats listed in this menu. Show calendar format selection menu Check this box to enable the calendar format selection menu when you are entering dates in the Event Editor dialog. Toolbar Select the desired appearance of the toolbar icons using the radio buttons. Statusbar Select the desired contents displayed in the statusbar using the radio buttons. This category contains preferences relevant to the database itself. It has the following subcategories: Automatically load last database Check this box to automatically load the last open database on startup. Do not compress XML data file Check this box to disable compression of the XML data file. Compression significantly reduces the file size. Capitalize surnames Check this box to capitalize surnames entered into the database. Autosave interval Set the interval (in minutes) after which &app; will automatically save your database. Zero interval completely disables autosave. Default database directory Choose the default directory in which &app; starts looking when saving the database using the Browse... or type its path into the text entry field. Drag and drop from an external source Choose between a reference and a local copy made when the object is dropped into the gallery. The reference saves disk space as it does not copy the object. The local copy makes your database portable as it does not depend on an external file. Consult your needs to make best choice. Check the Display global properties editor when object is dropped box to invoke the global properties editor after you drop an external object into the gallery. Drag and drop from an internal source Check the Display local properties editor when object is dropped box to invoke the local properties editor after you drop an internal object into the gallery. GRAMPS ID prefixes Enter ID prefixes for various kinds of database entries into the corresponding text entry fields. Allow internal GRAMPS ID numbers to be edited Check this box to enable editing of the internal &app; ID numbers. Unless you know what you are doing, leave it unchecked. Use revision control Check this box to enable &app; to use the revision control system for your database. If you choose this option, select the particular revision control system from the menu. Prompt for comment on save Check this box to instruct &app; to prompt you to enter the comment when you save the database. &app; was written by Donald N. Allingham (dallingham@users.sourceforge.net). To find more information about &app;, please visit the GRAMPS Project Web page. To report a bug or make a suggestion regarding this application or this manual, follow the directions in this document. This program is distributed under the terms of the GNU General Public license as published by the Free Software Foundation; either version 2 of the License, or (at your option) any later version. A copy of this license can be found at this link, or in the file COPYING included with the source code of this program.