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* src/gramps-manual/C/usuage.xml: updates

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svn: r5566
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Don Allingham 2005-12-17 04:52:17 +00:00
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gramps2/ChangeLog
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@ -1,4 +1,5 @@
2005-12-16 Don Allingham <don@gramps-project.org>
* src/gramps-manual/C/usuage.xml: updates
* src/gramps-manual/C/mainwin.xml: updates
2005-12-14 Don Allingham <don@gramps-project.org>

81
gramps2/doc/gramps-manual/C/mainwin.xml
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@ -250,7 +250,7 @@
<screenshot>
<mediaobject>
<imageobject>
<imagedata fileref="figures/column-editor.png" format="PNG" width="444" depth="437" scale="75"/>
<imagedata fileref="figures/column-editor.png" format="PNG" width="444" depth="437"/>
</imageobject>
<textobject>
<phrase>Shows column editor dialog. </phrase>
@ -263,14 +263,16 @@
<sect3 id="filters">
<title>Filters</title>
<para>
Genealogical databases may contain huge numbers of people.
Since the long lists are hard for humans to manage, &app;
provides a convenient way to limit the scope of browsing by
using the filter. To save screen space, filter controls may
be hidden, depending on the state of <menuchoice>
<guimenu>View</guimenu> <guimenuitem>Filter</guimenuitem>
</menuchoice> menu item.
Genealogical databases can contain information on many people,
families, places, and objects. It's therefore possible for a
View to can contain a long list of data that's difficult to
work with. &app; gives you a means for controlling this
condition by allowing you to filter a list to a more
manageable size.
</para>
<!-- ==== Figure: Enabled Filter ==== -->
@ -292,16 +294,38 @@
<!-- ==== End of Figure ==== -->
<para>
When &app; opens a database, the filter is set to the
trivial filter called <guilabel>All people</guilabel>,
i.e. no filtering is in effect. To choose a filter, use the
pop-up <guilabel>Filter</guilabel> menu above the people's
list. Once the filter is chosen, click the
<guibutton>Apply</guibutton> button in the upper right
corner of the window. The filtering will take effect upon
clicking the <guibutton>Apply</guibutton> button.
When &app; opens a database, no filtering is in effect. In
People View, for example, all people in the database are
listed by default. To filter the list, go to <menuchoice>
<guimenu>View</guimenu> <guimenuitem>Filter</guimenuitem>
</menuchoice>. This will place a new menu just above the list
of People. Click on the double arrows of this menu to get a
pop-up list of all the criteria by which you can filter the
People listed. Choose a filter (for example, &quot;Males&quot;
or &quot;People with children&quot;) and click
<guibutton>Apply</guibutton>.
</para>
<note id="filter-note">
<title>Displaying the filter</title>
<para>
To reduce screen clutter, the filter menu is hidden by
default. To display it, go to the <menuchoice>
<guimenu>View</guimenu> <guimenuitem>Filter</guimenuitem>
</menuchoice> menu. Please understand that even if the
filter menu is not displayed, filtering may still be in
effect. (Thus, we say that filtering is persistent.) If you
are unsure if your list is filtered, bring up the filter
menu (by going to <menuchoice> <guimenu>View</guimenu>
<guimenuitem>Filter</guimenuitem> </menuchoice>) and check
if any filtering is set.
</para>
</note>
<tip id="filt-tip">
<title>Example filter use</title>
<para>
@ -313,27 +337,6 @@
</para>
</tip>
<note id="filt-note">
<title>Filtering is persistent</title>
<para>
Even if the filter controls are not displayed
(<menuchoice> <guimenu>View</guimenu>
<guimenuitem>Filter</guimenuitem> </menuchoice> menu
item is unchecked), the filtering might still be in
place. In other words, the visibility of the filter
controls is not related to the actual filtering imposed
on the list.
</para>
<para>
This may be a cause of confusion, when you enable the
filtering and then remove the controls from the
display. If in doubt, enable the display of filter
controls by checking <menuchoice>
<guimenu>View</guimenu>
<guimenuitem>Filter</guimenuitem> </menuchoice> menu
item and check what kind of filtering is currently set.
</para>
</note>
</sect3>
</sect2>
@ -785,7 +788,7 @@
<guilabel>State</guilabel>, and
<guilabel>Country</guilabel>. All of these columns can be
used for sorting by the usual sorting rules. The
<guilabel>Column Editor<guilabel> dialog may be used to
<guilabel>Column Editor</guilabel> dialog may be used to
add, remove and rearrange the displayed columns.
</para>
@ -808,6 +811,7 @@
</figure>
<!-- ==== End of Figure ==== -->
</sect2>
<!-- ================ Main Window Sub-subsection -->
@ -849,6 +853,5 @@
</para>
</sect2>
</sect1>
</chapter>

269
gramps2/doc/gramps-manual/C/usage.xml
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@ -23,9 +23,10 @@
<title>Usage</title>
<para>
As commonly encountered in everyday life, there is usually more
than one way to accomplish something in &app;. The alternatives to
some actions will therefore be listed as appropriate.
Now we turn to a detailed exploration of the day-to-day use of
GRAMPS. First, we should point out that GRAMPS often offers more
than one way to do the same task. We'll try to point out some of
these alternatives where appropriate.
</para>
@ -42,20 +43,17 @@
<guimenuitem>New</guimenuitem>
</menuchoice>.
You will then be prompted with the <guilabel>Create GRAMPS
database</guilabel> dialog asking to specify the name under
which the new database will be stored. The new database will be
created in the BSDDB format, with <filename>.grdb</filename> as
the default extension.
You will then be asked to give the new database a name.
</para>
<note id="new-db-notdir-note">
<title>Selecting file</title>
<title>&app; databases</title>
<para>
This version does not require selecting a directory for the
database. Please select filename, as you would in any other
application.
&app; stores your data in Berkeley database, sometimes
known as BSDDB. These files have &quot;.grdb&quot; as
their default extension. The extension is automatically
added to your filename.
</para>
</note>
@ -75,59 +73,50 @@
</menuchoice>
or click the <guibutton>Open</guibutton> button on the Toolbar.
The <guilabel>Open database</guilabel> dialog will appear.
The <guilabel>Open database</guilabel> dialog will appear and
you'll see a list of files. If you don't see the file you're
looking for, make sure the All files filter is selected. (This
dialog has a &quot;filetype&quot; filter, meaning it may only be
showing files that have a certain extension.)
</para>
<para>
The filetype filter in the <guilabel>Open database</guilabel>
dialog allows you to display files of a certain type. If the
<guilabel>All files</guilabel> filter is selected (the default),
all the files will be shown. The type will be determined by the
extension of the selected filename.
To open a recently accessed database, choose <menuchoice>
<guimenu>File</guimenu> <guimenuitem>Open Recent</guimenuitem>
</menuchoice> and select the filename from the list.
</para>
<note id="open-db-note">
<title>Selecting file</title>
<para>
Unlike the version 1.0.X of &app;, this version does not
require selecting directory for the database. Please select
filename, as you would in any other application.
</para>
</note>
<para>
If you do not have write permissions for the selected database,
If you do not have &quot;write permissions&quot; for the selected database,
it will be opened in a Read Only mode. In this mode, the data
may be viewed, but no changes will be made to the database. To
indicate this mode, the title of the main window will be
appended with <guilabel>(Read Only)</guilabel> text.
</para><para>
GRAMPS allows you to open certain databases that have not been
saved in GRAMPS' own file format. These include XML and GEDCOM
databases. But you should be aware that if the XML or GEDCOM
database is relatively large, you may encounter some performance
problems. These can be avoided by creating a new GRAMPS database
and importing your XML/GEDCOM data into it.
</para>
<note id="open-db-note2">
<title>Opening XML and GEDCOM databases</title>
<para>
This version allows direct opening and editing of &app; XML
and GEDCOM databases. Please keep in mind that, unlike using
the native grdb format, these formats require holding all data
in memory. This leads to performance and memory consumption
problems which grdb was designed to solve.
</para>
<para>
While direct opening of a &app; XML or GEDCOM file is
convenient for a small database, it may prove burdensome for
large databases. If you experience this, please consider
creating a new native (grdb) database and importing your XML
or GEDCOM data into it. This will make accessing your data
much more efficient and quick.
XML and GEDCOM databases require all data to be held in
memory. GRAMPS' native grdb format does not. Thus, a database
with a grdb format can access data quicker and more efficiently.
</para>
</note>
<warning id="open-db-warn">
<title>GEDCOM Editing</title>
<para>
@ -140,23 +129,6 @@
</para>
</warning>
<para>
To open a recently opened database, choose
<menuchoice>
<guimenu>File</guimenu>
<guimenuitem>Open Recent</guimenuitem>
</menuchoice>
and select the filename from the list. You can also use
<menuchoice>
<guimenu>Actions</guimenu>
<guimenuitem>Recent Documents</guimenuitem>
</menuchoice>
from the GNOME <guilabel>Actions</guilabel> menu.
</para>
</sect1>
<!-- ================ Usage Subsection ================================ -->
@ -165,56 +137,41 @@
<title>Saving a Database</title>
<para>
A consequence of the new database backend is that the changes,
once approved by the user, are applied immediately. Once you
click <guibutton>OK</guibutton> in the Person, Family, Source,
Place, Media object, or Event editor, all the changes made to
this object are recorded in the database. No saving is
necessary, or even possible.
GRAMPS saves your changes as soon as you apply them. This
means, for example, that any time you click
<guibutton>OK</guibutton> when using GRAMPS, your changes are
immediately recorded and saved. There is no separate
&quot;save&quot; command (although there is a &quot;save
as&quot; command that we'll discuss below.)
</para>
<para>
Choosing
<menuchoice>
<guimenu>Edit</guimenu>
<guimenuitem>Undo</guimenuitem>
</menuchoice>
allows you to undo the changes you made, one step at a time.
You can undo changes you've made by selecting
<menuchoice><guimenu>Edit</guimenu>
<guimenuitem>Undo</guimenuitem> </menuchoice>. If you select
this command repeatedly, your most recent changes will be undone
one at a time. </para>
If you have made changes to your data, and would like to return
your database to the way it was when you opened it, select
<menuchoice><guimenu>File</guimenu><guimenuitem>Abandon changes
and quit</guimenuitem></menuchoice>. This just like quitting
without saving in other programs.
</para>
<tip id="save-tip">
<title>Reverting the whole session</title>
<para>
If you would like to revert the whole editing session, choose
<menuchoice><guimenu>File</guimenu><guimenuitem>Abandon
changes and quit</guimenuitem></menuchoice>. This will be
analogous to quitting without saving any changes in other
applications.
</para>
</tip>
<para>
If you would like to save your database under a different name,
you can do so by choosing
<menuchoice>
<guimenu>File</guimenu>
<guimenuitem>Save as...</guimenuitem>
</menuchoice>
and specifying the name (and, optionally, format) of your new
database.
you can do so by choosing <menuchoice><guimenu>File</guimenu>
<guimenuitem>Save as...</guimenuitem></menuchoice> and
specifying the name (and, optionally, format) of your new
database. Note that &quot;Save as&quot; will allow you to
continuing editing the newly saved database. If this is not what
you want to do, you may wish to use the &quot;Export&quot;
command instead.
</para>
<note id="save-as-note">
<title>"Save as" continues editing</title>
<para>
If you use the <guilabel>Save as...</guilabel> function, the
editing in the main window is performed on the newly made
copy. If this is not what you want to do, please consider
using <guilabel>Export...</guilabel> instead.
</para>
</note>
</sect1>
<!-- ================ Usage Subsection ================================ -->
@ -223,24 +180,67 @@
<title>Importing Data</title>
<para>
Importing allows you to incorporate the data from other
databases into your currently open &app; database. Currently,
&app; can import data from the following formats: &app; database
(grdb), GEDCOM, &app; XML, &app; package, and GeneWeb. All of
these are available by choosing
<menuchoice>
<guimenu>File</guimenu>
<guisubmenu>Import</guisubmenu>
</menuchoice>
and selecting an appropriate file.
Importing allows you to bring data from other
genealogy programs into a &app; database Currently,
&app; can import data from the following formats:
</para>
<itemizedlist>
<listitem>
<para>
Another &app; database (having the &quot;grdb&quot; file
extension),
</para>
</listitem>
<listitem>
<para>GEDCOM</para>
</listitem>
<listitem>
<para>&app; XML</para>
</listitem>
<listitem>
<para>&app; package</para>
</listitem>
<listitem>
<para>GeneWeb</para>
</listitem>
</itemizedlist>
<note id="import-note">
<title>Importing vs. opening</title>
<para>
Please recognize that importing a database is different from
opening a database. When you import, you are actually bringing
data from one database into a GRAMPS database. When you open a
file, you editing your original file.
<para>
</note>
<para>
&app; database (grdb), &app; XML, and &app; package are all
native &app; formats in that there is no information loss
resulting from reading from and writing into these formats.
To import data, select <menuchoice> <guimenu>File</guimenu>
<guisubmenu>Import</guisubmenu> </menuchoice>. The
<guilabel>Import database</guilabel> dialog will open, asking you
to specify the file you wish to import.
</para>
<warn id="import-dataloss">
<title>Data loss with some formats</title>
<para>
It is important to note that the importing process is not
perfect for GEDCOM and GeneWeb databases. There is a chance
that some of the data in these databases will not be imported
into &app;.
</para>
</warn>
<para>
The &app; database (grdb), &app; XML, and &app; package are all
native &app; formats. There is no risk of information loss
when import or exporting to these formats.
</para>
<variablelist>
<varlistentry>
@ -300,37 +300,18 @@
</variablelist>
</para>
<tip id="import-tip">
<title>Opening vs importing</title>
<para>
The difference between opening &app; database (in any format)
and importing from &app; or GEDCOM database is that importing
incorporates all the data into your currently open database,
if any. In contrast, opening the database will switch from
editing your current data to editing another file.
</para>
</tip>
<para>
After choosing an import format, you will be prompted with the
<guilabel>Import database</guilabel> dialog asking you to
specify the file name from which to import.
</para>
If you import information from another GRAMPS database, you will
see the progress of the operation in the progress bar of GRAMPS'
main window.
<note id="import-note">
<title>Selecting file</title>
<para>
This version does not require selecting a directory for the
database. Please select filename, as you would in any other
application.
</para>
</note>
</para><para>
If you import a GEDCOM database, you will see the import dialog
shown in <xref linkend="gedcom-import-fig"/>. The information in
the dialog is updated as the import progresses.
<para>
Upon starting the GEDCOM import, &app; will display the
following GEDCOM import dialog with the summary of the
information about the data. The information is updated as the
import progresses.
</para>
<!-- ==== Figure: GEDCOM Import ==== -->